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#4625082 - 01/05/18 03:16 PM WDYD?? DIY Maintenance Logs
lugNutz Offline

Registered: 05/19/13
Posts: 458
Loc: IL
Out of pure boredom and the fact that I have a "new" used car as of the end of last year, I was brainstorming how I would log my maintenance for this one. I have always kept a journal in my glove box for each car- logging date, mileage, description, etc..

I've considered using free invoice sites/software this time around,to make it look like a shop performed the maintenance (may benefit my taxes since I get $$ from my company throughout the year), but I feel like keeping it old school would probably just be more convenient.

So I beg the question- What do you do!?
'13 Jeep Grand Cherokee Limited | 30K
'14 VW Passat 1.8T SEL Premium | 47K
'05 Ford Explorer XLT | 96k | WIX 51372 | FS 5w-30 (RIP)

#4625087 - 01/05/18 03:18 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
EdwardC Offline

Registered: 11/14/13
Posts: 1784
Loc: Chicago, IL
I'm a spreadsheet guy, Excel before, but Google Docs now.

#4625093 - 01/05/18 03:27 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
KGMtech Offline

Registered: 10/17/14
Posts: 890
Loc: SW Ontario Canada
Excel spreadsheets. One tab per vehicle, home improvement projects, hobby expenditures etc.
2013 Nissan Maxima SV
2009 Ford Flex SEL
2004 VW Passat GLS 1.8T - totalled Feb. 26, 2018
1984 Yamaha XJ750RL

#4625112 - 01/05/18 03:57 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
mrsilv04 Offline

Registered: 12/08/06
Posts: 8092
Loc: Illinois
Excel spreadsheet, kept on One Drive. Mine goes back to 2003, on about 10 different vehicles since then.

Accessible from my phone or any computer with internet access.

#4625114 - 01/05/18 03:57 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
Nyogtha Offline

Registered: 10/13/14
Posts: 1950
Loc: San Antonio, TX
These days I use the FuelBuddy app on my smart phone, and myCarfax app on my smart phone. I scan paper receipts to pdf format as well.
“He who does not value the teacher, Or greatly care for the material, Is greatly deluded although he may be learned." - Lao-Tzu

#4625120 - 01/05/18 04:03 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
Virtus_Probi Offline

Registered: 06/25/15
Posts: 3486
Loc: New England
I use the MySubaru app because service info from the dealers gets updated automatically...probably should figure out how to download the records locally at some point.
2014 Forester XT, 75300 miles
Last Change;
Pennzoil Gold 5W30 d1G2
Tokyo Roki 15208AA170 filter

#4625147 - 01/05/18 04:28 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
andyd Offline

Registered: 09/25/04
Posts: 6749
Loc: Marshfield , MA
I started recording oil changes on the cover on the box top the filter came in. After awhile I recorded other maintenance items on them. Until I had a stack too thick to fit, I kept them tucked between windshield washer tank and the fender. Then Volume one got tied together and put in the glove box.
'16 Camry LE STP synth 0w20 and STP filter.

1994 Ranger ,the Rat, 5w30 dino, STP filter

'16 Camry SE, Valvoline bulk 0w20 and ? filter

#4625192 - 01/05/18 04:58 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
Kestas Offline

Registered: 06/04/02
Posts: 12172
Loc: The Motor City
I use the same method I've used since I was 17 -- a simple handwritten log book. Even after 200K the documentation is no longer than 3 pages. I only put the basics in there... oil change, trans fluid change, tire rotation, etc.

#4625196 - 01/05/18 05:05 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
earlyre Offline

Registered: 11/22/11
Posts: 3776
Loc: Lima, Ohio, USA
with my previous car, I did the log book at first, mainly b/c i bought it from my brother, who had done such from day 1 with it. (does it with all his cars).
after a few months, I transcribed his records and mine into a spreadsheet.(not just maintenance, every fuel fillup- Miles on odo, miles on tank, MPG, Number of gallons, Price Per Gallon, total price paid, again,following his layout....)

when i sold that car, I gave up on those kind of records, and when i handed those records to my buddy's mom who was buying it, neatly printed out in a folder, and the files on a flash drive, she looked at me, asked what all that was, and proceed to laugh at the idea of keeping such records.(granted at that point it was a 9 yr old, 90k mile Neon she had just paid me $2700 for..)

now, I use the My Carfax site/app. now everything should show on the carfax report. even if the shops don't report, or if i do the maintenance myself...
09 Mercury Sable : 6qts VSP 0w20, WIX 51516
Mine to Maintain:
03 Pontiac Vibe : 4.5qts VWB 5w30,WIX 51394

#4625226 - 01/05/18 05:37 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
road_rascal Offline

Registered: 12/09/02
Posts: 798
Loc: Washington Cty, MN
I just use MS Word and record whatever was done to the car with the date and mileage. I have a folder for each car and keep receipts/ shop invoices in there. When I sold my '01 Ford minivan last year I gave the new buyer a printout of the maintenance/ repairs when I had it. I don't bother with fuel logs.

Edited by road_rascal (01/05/18 05:38 PM)
2012 Toyota Rav4 V6 (58,000 mi)
2009 Saturn Aura XR 3.6 (122,000 mi)

#4625243 - 01/05/18 05:54 PM Re: WDYD?? DIY Maintenance Logs [Re: Kestas]
fdcg27 Offline

Registered: 09/25/09
Posts: 15322
Loc: OH
Originally Posted By: Kestas
I use the same method I've used since I was 17 -- a simple handwritten log book. Even after 200K the documentation is no longer than 3 pages. I only put the basics in there... oil change, trans fluid change, tire rotation, etc.

This is what I do.
I have a log book in every car but also record every fuel fill as well as calculated fuel mileage.
Simple and it works for me.
17 Forester 6K M1 AFE 0W20
12 Accord LX 78K M1 AFE 0W-20
09 Forester 95K M1HM 10W-30
01 Focus ZX3 118K PP 5W-20
96 Accord LX 104K T5 10W-30
95 318i

#4625303 - 01/05/18 07:06 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
Nick1994 Offline

Registered: 02/19/13
Posts: 9642
Loc: Phoenix, AZ
I used to write on the back of a Manila folder with receipts and stuff.

Now I just put everything in my Fuelly app.
2015 Hyundai Sonata 2.4L 74k PU 5w30 & OEM
2000 Toyota Camry 2.2L 227k M1 AFE 0w30 & Wix
1996 Jeep Cherokee 4.0L 145k M1 HM 10w40 & Fram Ultra

#4625310 - 01/05/18 07:13 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
dlundblad Offline

Registered: 09/30/13
Posts: 9433
Loc: Midwest
It's all in my head. Rest assured, every vehicle under my care is living life at it's fullest.

If the time eve comes to where I'm selling a vehicle, they can check out my tool and oil stash.

Part purchases are either on my online retailer accounts or in a folder.

Edited by dlundblad (01/05/18 07:14 PM)
03 Jeep WJ 4.0 197k Castrol Edge 10w40 HM Fram XG16
02 Volvo S60 2.4T 170k M1 0w40 Mann HU818X
97 Chevy Blazer 4.3 142k Rotella T5 10w30 Fram TG3980

#4625342 - 01/05/18 07:46 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
JC1 Offline

Registered: 11/29/08
Posts: 2707
Loc: Oshawa, Ontario Canada
I use Excel as well.
2015 Grand Caravan SXT Plus 5w-20 PPPP/Wix Filter
1997 Honda Civic CX 5w-30 PPPP/Mahle Filter

#4625385 - 01/05/18 08:35 PM Re: WDYD?? DIY Maintenance Logs [Re: lugNutz]
tomcruise Offline

Registered: 03/14/15
Posts: 195
Loc: Ridgecrest, CA
I use the myCARFAX app on my phone these days.
2016 Ford F150 Xlt 2.7L
Pennzoil Platinum Euro L 0w40
Motorcraft FL2062

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