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#4606706 - 12/17/17 09:13 PM DIY oil change, warranty question
gfh77665 Offline


Registered: 09/01/08
Posts: 3791
Loc: Southeast Texas
I am aware of the Magnuson–Moss Warranty Act. With that said, how much documentation do you need to keep for DIY oil changes? I ask because I am still using up a large stash I bought for $1 per qt.

I really don't want to buy any more oil, or buy it just to get a receipt then return it right back.

Anyone know what absolutely necessary to stay in warranty?

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#4606713 - 12/17/17 09:19 PM Re: DIY oil change, warranty question [Re: gfh77665]
LotI Offline


Registered: 01/01/13
Posts: 1267
Loc: America's Dairyland
Your receipts for the $1 oil
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#4606714 - 12/17/17 09:20 PM Re: DIY oil change, warranty question [Re: gfh77665]
JustN89 Offline


Registered: 06/27/17
Posts: 463
Loc: DFW
Unfortunately, to stay absolutely sure you will be fine with warranty concerns, you will need proof of oil purchase.

I keep the receipts for my purchases, take pictures of the oil/filter on the engine, and keep an Excel sheet updated with oil/filter that went in and oil/filter that went out with odo reading and OCI interval. Probably overkill, but it helps me sleep better at night and it's rather simple to do. thumbsup

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#4606717 - 12/17/17 09:22 PM Re: DIY oil change, warranty question [Re: gfh77665]
dishdude Online   content


Registered: 11/14/08
Posts: 8732
Loc: Phoenix
I keep the receipts, but luckily have never had any warranty issues. My guess is you'd only be asked for them if you throw a rod and they pull the valve covers and oil pan and the sump is full of sludge.
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#4606733 - 12/17/17 09:45 PM Re: DIY oil change, warranty question [Re: dishdude]
JohnnyJohnson Offline


Registered: 10/22/09
Posts: 2734
Loc: Wet side WA
Originally Posted By: dishdude
I keep the receipts, but luckily have never had any warranty issues. My guess is you'd only be asked for them if you throw a rod and they pull the valve covers and oil pan and the sump is full of sludge.


Newer cars with the oil monitors they could also see the reset mileage resets on the on board car computer.
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#4606734 - 12/17/17 09:47 PM Re: DIY oil change, warranty question [Re: gfh77665]
Leo99 Online   content


Registered: 03/30/14
Posts: 3040
Loc: NJ
I don't do anything. I have zero documentation for oil changes. I'm not worried about it.
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#4606736 - 12/17/17 09:53 PM Re: DIY oil change, warranty question [Re: gfh77665]
AdRock Offline


Registered: 06/05/09
Posts: 923
Loc: San Antonio, Texas
I bought a small expanding file folder and put all vehicle related receipts in it. I also have a spiral for my F150 and the wifes Escape. Anything done to either vehicle gets written down in that vehicles spiral. I include what was done, the date it was done, the odometer reading, and brand and part numbers of the items installed or fluids put in.
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#4606760 - 12/17/17 10:22 PM Re: DIY oil change, warranty question [Re: gfh77665]
Danno Offline


Registered: 10/07/12
Posts: 1988
Loc: Northern Ontario, Canada
I buy my oil filters at the dealer - OEM is my go to. I keep all oil purchase receipts and keep a log of date when the oil was changed and mileage.
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#4606773 - 12/17/17 10:31 PM Re: DIY oil change, warranty question [Re: gfh77665]
rooflessVW Online   content


Registered: 12/24/11
Posts: 4038
Loc: North Carolina
I wouldn't bother keeping receipts at all. The dealership simply doesn't care. The manufacturer doesn't care.

If for whatever reason you need a new engine, they're going to check for over revs and they may pop the valve cover to check for abuse, end of story.
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#4606777 - 12/17/17 10:32 PM Re: DIY oil change, warranty question [Re: gfh77665]
Merkava_4 Offline


Registered: 01/30/07
Posts: 17501
Loc: Clovis, CA
Take photographs of the entire oil change event.

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#4606834 - 12/17/17 11:58 PM Re: DIY oil change, warranty question [Re: Merkava_4]
MONKEYMAN Offline


Registered: 06/24/04
Posts: 2223
Loc: St. Louis
Originally Posted By: Merkava_4
Take photographs of the entire oil change event.


Even when I spill oil all over the floor. LOL

I have a similar situation. I have a stash of oil. It meets the spec for Hyundai. I am keeping receipts of filters and oil. I keep a paper log and also update my maintenance log online at MyHyundai. I am also changing oil severe service 3,750 per Hyundai's criteria. They may not like me doing it myself (especially the dealerhsip who sent me a great coupon for a $199 oil change, etc at 7,500 miles). I did it for less than $3.00.

As others have said if there is an engine problem they will remove the oil pan or cam cover. They will be able to tell if oil was changed, receipts or not.


Edited by MONKEYMAN (12/18/17 12:00 AM)
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#4606838 - 12/18/17 12:06 AM Re: DIY oil change, warranty question [Re: gfh77665]
WhyMe Offline


Registered: 12/18/12
Posts: 512
Loc: Washington for now
years ago my brother bought a 99 siena. he changed the oil 3-5k miles at about 30k he was having some engine issues and took it to the Toyota dealer to have it checked out under warranty.

Dealer told him the engine had sludge in it . because of that they wanted service records . my brother always changes oil at home, but did not keep the receipts.

they denied any warranty on the engine and told him he had no proof of oil change. he ended up taking a bath on it and trading it in for a Honda.

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#4606853 - 12/18/17 12:56 AM Re: DIY oil change, warranty question [Re: gfh77665]
OneEyeJack Offline


Registered: 09/14/10
Posts: 7475
Loc: S California
I had a bad experience with a then new 84 Audi. Since then I keep a spiral notebook so pages can't be manipulated, receipts stapled into place with notes on all work and inspections, old oil filters full and vacuum sealed in plastic, empty boxes, and packages, oil bottles, everything including UOA's if any. I keep every used part and printed photos of the odometer and anything else of interest. I'm not giving the dealer or factory any room to wiggle out of a warranty. That Audi cost me a lot of money in repairs that should have been covered. I did everything and more required. One other result is that I will never own an Audi again, ever. I don't care that in the ensuing years they reinvented themselves and cleaned up their act I don't forgive the arrogant, dismissive attitude I faced every time I dealt with them. If anyone knows me they will tell you that I take more than good care of my vehicles and always park them inside or cover them at home and I live in Southern California where we don't have weather. I have an 84 Civic that I purchased because of the problems with that Audi. The Civic was all I could afford and I still own and drive that car today with over 440K miles. Having to face the dealer with a serious warranty problem can be like going to war. Don't ever underestimate what they will say or do to get out of a claim.

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#4606909 - 12/18/17 05:48 AM Re: DIY oil change, warranty question [Re: gfh77665]
69Torino Offline


Registered: 12/12/17
Posts: 237
Loc: Indy
I can attest to the fact that you need to keep receipts. I will also add that you should make copies of the thermal paper receipts due to the fact that they fade over time, and if/when you must review the thermal paper receipts they may be blank pieces of paper! At my dealership, the story usually unfolds as such:

Customer comes in with engine rattling, locked up or has a "light seeking connecting rod". I get the car. I verify condition. I pull the stick, there is no oil/sludge or BRAND NEW OIL. I tell Kia. They request pics of the valvetrain. I submit pics of sludged valvetrain. Kia says engine shows signs of neglect, can customer provide proof of maintenance? If there is service history in the system, easy peasy. If not we must ask customer for receipts.

Here is where the story gets good. I have heard and seen it all. Fake "receipts" printed off of a template on a home computer, generic auto repair bills from Office Depot with consecutive serial numbers starting with 00001, hand written receipts from brother/father in law/uncle/cousin, 8 receipts from Wal-Mart for oil filters on the same day.... I can go on. I'm a pretty good judge of character and can tell when someone is blowing me smoke. I can also tell when people are genuine. The thing is if you change the oil every 7.5k with something besides recycled ND30, it's likely not to make chocolate pudding in the top end.

Moral of the story, if you DIY, which I don't blame you if you do, we have some kids working for us that I wouldn't let lube a door hinge... keep your receipts and photocopy them.
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#4606912 - 12/18/17 05:54 AM Re: DIY oil change, warranty question [Re: OneEyeJack]
demarpaint Offline


Registered: 07/03/05
Posts: 29747
Loc: NY
Originally Posted By: OneEyeJack
Having to face the dealer with a serious warranty problem can be like going to war. Don't ever underestimate what they will say or do to get out of a claim.


Bingo. I worked at enough dealerships to have seen that first hand, more times than I can count. Having sold the cars to some of the customers who had problems, I heard about it loud and clear. I caught a death threat or three along the way. That was always good for a laugh.
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